5 posts shown.
What is the standard procedure for an employer to request a replacement health insurance card for an employee if their current one is damaged? How does that process actually work?
Here is the situation I am facing:
My director ordered a monitor from a vendor based in Canada (they hold a valid US tax ID too). Since this was an online purchase, he didn't enter our US Tax ID during checkout—he just used our standard business ID. As a result, the invoice was issued with a 25% sales tax already baked in, and the director paid the full amount including that tax. Once I received the bill, I reached out to the team in Canada. I explained that we should provide our Tax ID so they could issue a corrected invoice without the tax, since as a registered business entity, we are entitled to a tax-free purchase if our ID is provided.
Their response was essentially: "You can record the purchase as is and then file for a tax refund through the appropriate US government agencies. Unfortunately, we cannot modify the order or the payment to be tax-free at this stage."
What should my next move be? How do I properly record this in the books and report it for our tax filings?
ruggedmaker2 said:I have no clue why they slapped an American tax ID next to a German one. It makes zero sense.
Just ask them to walk you through it.
Look, if there’s no tax liability transfer happening—for whatever reason—and they aren't even registered for sales tax here in the States, then they really ought to be using the German tax info.
Take a closer look at that invoice, specifically that tiny fine print usually buried at the bottom 😁 ; they might actually have our local tax ID listed there and you just missed it.
I've been staring at this invoice for twenty minutes now, and I can confirm there is absolutely no American tax ID listed on it.
ruggedmaker2 said:That’s way too vague. Give me some actual details here.
If they slapped US sales tax on you, are they even registered for tax purposes in the States?
What kind of tax ID is showing up on your receipt?
It’s possible they have a sales rep out there, but this was ordered directly through their official website. Since it was an online purchase, we didn't deal with a person—we just received the invoice via email.
The Tax ID is DE245838579
I just received my first foreign invoice in about seven years... since so much has changed recently, I’m feeling a bit lost on what to do with it. Specifically, how should I record this in my books and how does it work for sales tax reporting?
Here is the situation: the invoice is from Germany... the VAT number is verified in the system... and it’s for a software subscription.
The entire invoice is written in English, but the amounts are listed in USD... it shows the net amount, calculates the tax at 25%, and gives a total (though there's a note at the bottom mentioning the final total in USD)
How on earth do I book this? And more importantly, how do I report it for sales tax purposes? Any help would be greatly appreciated!