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Accounting for Sole Proprietors: Tax & Bookkeeping Tips

Started by ruggedheron13 · · 👁 27 views · 2.2K replies

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Participants ruggedheron13rowdyhawk25shadowwalker79Robin Cook4Brenda Chase3stormybadger8placidlynx92Taylor Rogers2Henry Edwards33Lisa Hernandez5driftingfox24Robert Young4cosmictinker24Joshua Barrett31James Morgan21David Green642Kyle Rogers8Chris Murphy8Nicole Lee6fadedcrane92Thomas Brown50Keith Martinez5Nancy JonesCharles Stewart69 …
Olivia Cruz86 Olivia Cruz86 Active Member
114 messages
joined Nov 2014
#2121 ·
Hey everyone!

Quick question about Synesis?
So, I’m working on my Year-End Closing and getting ready to start a fresh ledger. I noticed one unpaid outgoing invoice is sitting at zero, but when I open up the IRU, the entire amount of that unpaid bill shows up under Suspense Items?
Brenda Wilson Brenda Wilson Newcomer
1 message
joined Feb 2021
#2122 ·
Has anyone here actually made the jump from a sole proprietorship to an LLC because their revenue started climbing?

I’m not really looking for a breakdown of the legal paperwork; I care more about the accounting side and the tax hit. I’m an economics student working in a small family business, and eventually, I’ll be taking the reins. Like everyone else, my goal is sustainable growth while keeping the tax man at bay. Why go the LLC route? Honestly, being an "LLC" sounds a lot more professional than "John Horvat, Custom Glassware Maker." Plus, with an LLC, my personal assets stay protected, and there can be some tax advantages depending on how you structure things. Before I sit down with our accountant, I wanted to get some real-world perspectives from you all.

The business is a 40-year-old small shop specializing in fiberglass and plastic fabrication. We currently have two employees, we're located in an area with a 10% local tax, and we operate under standard income tax rules. I don't manage the books myself, but for the sake of this question, let's assume we generate $167 in annual revenue and $117 in profit. Staying as a sole proprietorship with corporate income tax still doesn't make sense here because the payroll taxes would be double what they are now.

At what specific profit or revenue threshold does an LLC actually become more beneficial than staying a sole proprietor? Also, what’s the realistic difference in accounting fees between a small shop and an LLC (we handle about 50 invoices a year)? I know these aren't simple questions, but I'd love to see some concrete examples—ideally with actual numbers. Any insight is appreciated. 👍
Keith Martinez5 Keith Martinez5 Active Member
167 messages
joined Mar 2014
#2123 ·
Hi everyone,
I'm looking at picking up some tools from Amazon.com, but I've run into a bit of a snag—it looks like they won't let me pay directly from my business checking account; it's strictly PayPal or something similar. Since I'm running this as a small business, is it okay if I just use my personal credit card for the purchase and then record it in my books as a cash expense? I'd love to hear your thoughts on this! Thanks for the help!
Henry Edwards33 Henry Edwards33 Regular
678 messages
joined Aug 2015
#2124 ·
Keith Martinez5 said:Hi everyone,
I'm looking at picking up some tools from Amazon.com, but I've run into a bit of a snag—it looks like they won't let me pay directly from my business checking account; it's strictly PayPal or something similar. Since I'm running this as a small business, is it okay if I just use my personal credit card for the purchase and then record it in my books as a cash expense? I'd love to hear your thoughts on this! Thanks for the help!

Yeah, you can.
Keith Martinez5 Keith Martinez5 Active Member
167 messages
joined Mar 2014
#2125 ·
Henry Edwards33 said:Yeah, you can.

Thanks, Henry Edwards33! I was honestly starting to think I was the only one hanging out on this forum.🙂
silvertrucker9 silvertrucker9 Newcomer
9 messages
joined Feb 2016
#2126 ·
Hello everyone!
I’m reaching out because I could really use some collective wisdom regarding bad debt write-offs. I’m currently dealing with several unpaid invoices, and since they’ve all been recorded as revenue, I’ve already been paying sales tax on them—with the exception of those covered under PPO. The part that’s tripping me up is how to handle the sales tax aspect. If I decide to write off these receivables in 2020, would I need to go back and file an amended sales tax return for that period? Or is it better to perform the write-off during this 2021 fiscal year and just reflect it in my next scheduled filing?

Thanks in advance for any insight you can provide. Best regards to you all...
Henry Edwards33 Henry Edwards33 Regular
678 messages
joined Aug 2015
#2127 ·
It could go either way. Once you make the call to write it off, it hits both the KPI and the sales tax.
silvertrucker9 silvertrucker9 Newcomer
9 messages
joined Feb 2016
#2128 ·
Henry Edwards33 said:It could go either way. Once you make the call to write it off, it hits both the KPI and the sales tax.

Thanks👍👍👍.
Brandon Jackson4 Brandon Jackson4 Active Member
53 messages
joined Apr 2016
#2129 ·
Looking for a quick answer here...

Regarding those government relief funds we received during COVID (the $3,250.00 and $1333)... should those be entered into the PPO form under section V 2.5 for state aid, incentives, and subsidies?

Or do they belong in that final line under "other"?
casualorca5 casualorca5 Active Member
106 messages
joined Jan 2019
#2130 ·
Brandon Jackson4 said:Looking for a quick answer here...

Regarding those government relief funds we received during COVID (the $3,250.00 and $1333)... should those be entered into the PPO form under section V 2.5 for state aid, incentives, and subsidies?

Or do they belong in that final line under "other"?

I suppose I would put that in receipts outside of KPI, and I wouldn't include it in the PPO form either.
taxable + non-taxable = total inflow to checking/savings 👍👍
Drew Johnson2 Drew Johnson2 Active Member
116 messages
joined Jan 2018
#2131 ·
I was out of the running for eight years, but as of January 1st, 2020, I’ve officially landed back in the beneficiary category... I think I have a handle on the whole filing process and how to report everything, but I seem to be hitting a bit of a wall because I can't find where to actually input the tax base for calculations or the specific tax amount anymore...
slyheron16 slyheron16 Newcomer
5 messages
joined Jan 2017
#2132 ·
Hi there,
My wife runs a small sole proprietorship, and she’s currently sitting just under the $300,000 $0.00 threshold.
She’s working out of a local business incubator and gets some municipal support in the form of a rent discount.
In our area, the first year of rent is free for startups—or, if you aren't registered for sales tax, you only end up paying 25% of the standard rate.
Since she's just starting out and only paying that 25%, my question is: since the city isn't handing her actual cash but just applying that discount to her rent, does that remaining city support count toward her $100000?
casualorca5 casualorca5 Active Member
106 messages
joined Jan 2019
#2133 ·
I have a question regarding running both a sole proprietorship and an LLC under a single EIN.
Both registered for sales tax?
Is that even feasible? 🤔🤔
cosmictinker24 cosmictinker24 Active Member
110 messages
joined Oct 2019
#2134 ·
Hey there.

I’m looking for some insight regarding the sale of a parking space located in an underground garage owned by a long-term revenue-generating entity.
The asset has been fully depreciated, and now the plan is to sell it to an individual. What does the actual procedure look like? Does VAT apply to the issued invoice, or is it exempt? And what else should I be watching out for here? I haven't really had the chance to deal with this specific scenario before...

Thanks.
feralnomad35 feralnomad35 Member
35 messages
joined Jun 2017
#2135 ·
cosmictinker24 said:Hey there.

I’m looking for some insight regarding the sale of a parking space located in an underground garage owned by a long-term revenue-generating entity.
The asset has been fully depreciated, and now the plan is to sell it to an individual. What does the actual procedure look like? Does VAT apply to the issued invoice, or is it exempt? And what else should I be watching out for here? I haven't really had the chance to deal with this specific scenario before...

Thanks.

You don't have to worry about VAT here; instead, you'll be looking at Real Estate Transfer Tax.
Matthew Bishop87 Matthew Bishop87 Newcomer
1 message
joined Apr 2021
#2136 ·
Hey everyone, sorry to barge in like this, but if there are any business owners, CEOs, or independent contractors here who can spare just 7 minutes to help me out with a quick survey, I’d appreciate it.

The goal of this study is to figure out how different leadership decision-making styles actually impact an organization's digital maturity.
It’s completely anonymous and strictly for my university research project.

Here is the link to the survey:

https://forms.gle/eX1AoJiJZVWph49n7

Thanks in advance.

And apologies again—I know how much people love getting random survey requests.😵😵
neonsurfer13 neonsurfer13 Active Member
71 messages
joined May 2007
#2137 ·
Can a small business owner take a split payment for a single item? Like, if the customer wants to pay part of it via direct transfer and then put the rest on their credit card using an installment plan?
If I remember correctly, you'd probably have to issue two separate receipts—one official one for the tax man and one non-fiscally registered one. But is it actually legal to have one single purchase for one product split across two different receipts?
Henry Edwards33 Henry Edwards33 Regular
678 messages
joined Aug 2015
#2138 ·
neonsurfer13 said:Can a small business owner take a split payment for a single item? Like, if the customer wants to pay part of it via direct transfer and then put the rest on their credit card using an installment plan?
If I remember correctly, you'd probably have to issue two separate receipts—one official one for the tax man and one non-fiscally registered one. But is it actually legal to have one single purchase for one product split across two different receipts?

You can absolutely record a bank transfer as part of the taxed transaction. You should probably check in with your POS software developer to see how to split cash or transfers so that your register stays perfectly synced with the IRS requirements.
Benjamin Phillips75 Benjamin Phillips75 Newcomer
8 messages
joined Dec 2017
#2139 ·
Can someone please help me out here?
I just realized I missed a payment on my loan—specifically the installment from February. Can I still pay it now and have it count as if I'd actually made it on time? 🤦‍♀️🤦‍♀️
It’s a payroll deduction loan, so it needs to be tied to my direct deposit. Is that even possible at this stage?
Gregory Evans43 Gregory Evans43 Newcomer
1 message
joined Jan 2022
#2140 ·
So, I've got a freelancer who switched over to full bookkeeping and joined the VAT system starting November 1st. Can he still write off stuff like his phone bill, cell service, rent, and internet for that window between November 1st and December 31st, 2021, even if he didn't pay those bills out of his business account?😵

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