How to sign up for Medicare

Maybe this isn't quite relevant here, but
an employee had their Medicare stolen, according to CNN, so they went to the local agency,
only to be told it’s handled through the employer via some email process.
My understanding was that you deal with Medicare directly by bringing in a specific form,
and then they fill it out. Does anyone have any recent experience dealing with this? 😵

casualorca5 said:Maybe this isn't quite relevant here, but
an employee had their Medicare stolen, according to CNN, so they went to the local agency,
only to be told it’s handled through the employer via some email process.
My understanding was that you deal with Medicare directly by bringing in a specific form,
and then they fill it out. Does anyone have any recent experience dealing with this? 😵

Oh sure, "handled at the company"—because small business owners and the healthcare system are basically best friends, right? 😵 Someone gave you bad info, or maybe your company is actually a hospital. 😁😁😁😁😁😁

I just received approval from the IRS regarding my request to bring someone on for professional training without setting up a formal employment relationship. We actually sat down and signed the Contract today, so I was wondering, when should I go ahead and report this to NOAA? Should I get that done immediately, or maybe wait a bit? According to the paperwork I got back from the IRS, the official start date for the training is set for November 16, 2015.

And what about health insurance? I guess, if I go ahead and file my retirement paperwork, does the registration with Medicare happen automatically, or is there some extra step I need to take?

Larry Edwards3 said:I just received approval from the IRS regarding my request to bring someone on for professional training without setting up a formal employment relationship. We actually sat down and signed the Contract today, so I was wondering, when should I go ahead and report this to NOAA? Should I get that done immediately, or maybe wait a bit? According to the paperwork I got back from the IRS, the official start date for the training is set for November 16, 2015.

If the Contract says they start on 11/16/2015, then you register them for 11/16. Not a day sooner, not a day later. You file with NOAA, and they'll automatically get added to Medicare. You should get an email confirmation from Medicare within a week—though, honestly, sometimes I get mine in two days and sometimes it takes seven. It's hit or miss.

Terry Rodriguez17 said:If the Contract says they start on 11/16/2015, then you register them for 11/16. Not a day sooner, not a day later. You file with NOAA, and they'll automatically get added to Medicare. You should get an email confirmation from Medicare within a week—though, honestly, sometimes I get mine in two days and sometimes it takes seven. It's hit or miss.

Thanks so much, 🙂

Just to build on what Larry Edwards3 was asking... You can actually submit your Social Security application ahead of schedule. Just make sure you list your official start date as November 16th; they’ll simply hold onto it and process everything once that specific date rolls around. That way, you aren't stuck waiting until the 16th just to hand in the paperwork.
As for getting an email notification from Medicare, you'll only receive one if you've already set up your online portal access and are fully registered in their system. If you haven't gone through the steps to register for those digital services—meaning you haven't submitted your credentials yet—they won't send you an email because they don't have your contact info or know where to reach you. So, what Terry Rodriguez17 mentioned is accurate, provided you're already active in the electronic healthcare system.
If you haven't set up that digital access, you won't get an email notification even though they'll automatically enroll your employee under health coverage. However, since you won't have a digital copy of the filing for your own records, it's usually recommended to handle things in person so you can walk away with a physical copy in hand.

Brenda Chase3 said:Just to build on what Larry Edwards3 was asking... You can actually submit your Social Security application ahead of schedule. Just make sure you list your official start date as November 16th; they’ll simply hold onto it and process everything once that specific date rolls around. That way, you aren't stuck waiting until the 16th just to hand in the paperwork.
As for getting an email notification from Medicare, you'll only receive one if you've already set up your online portal access and are fully registered in their system. If you haven't gone through the steps to register for those digital services—meaning you haven't submitted your credentials yet—they won't send you an email because they don't have your contact info or know where to reach you. So, what Terry Rodriguez17 mentioned is accurate, provided you're already active in the electronic healthcare system.
If you haven't set up that digital access, you won't get an email notification even though they'll automatically enroll your employee under health coverage. However, since you won't have a digital copy of the filing for your own records, it's usually recommended to handle things in person so you can walk away with a physical copy in hand.

I already have my online portal access all set up and activated. That is wonderful news if I can indeed file before November 16th! I honestly had no idea, so thank you so much for letting me know.

Larry Edwards3 said:I already have my online portal access all set up and activated. That is wonderful news if I can indeed file before November 16th! I honestly had no idea, so thank you so much for letting me know.

Of course you can. They won't actually start processing it until November 16th, but you can get it turned in early just to have that peace of mind.

I was wondering if I actually need to include the training contract along with my application, plus that official approval notice from the IRS? Or is it possible that I don't need to attach any of those documents to the filing at all?

Larry Edwards3 said:I was wondering if I actually need to include the training contract along with my application, plus that official approval notice from the IRS? Or is it possible that I don't need to attach any of those documents to the filing at all?

Based on my experience filing last year, you definitely need to include both the approval documentation and the signed contract.

I submitted a request a few days ago to have an employee's paperwork processed by today, but I haven't seen any updates yet. As of right now, the request status is still just showing as "received." I guess I'm wondering if anyone might know when I could realistically expect it to actually be processed?

fairy wings said:It should happen; it’s Monday morning, so I truly believe you’ll have it by tomorrow. During our peak season, we often see these things take four or five days while everyone is filing worker registrations all at once.

I really hope it comes through by tomorrow, because I have an eight-day window to get this application over to the IRS, since it involves professional training without establishing a formal employment relationship. I did send an email to my contact there, hoping they might be able to process it sometime today.😛

Hey guys, can someone walk me through the paperwork side of things here? If I'm switching an employee from a contract role over to full-time permanent status, is there anything else I need to update besides the standard m3p form?

Roger Stewart2 said:Hey guys, can someone walk me through the paperwork side of things here? If I'm switching an employee from a contract role over to full-time permanent status, is there anything else I need to update besides the standard m3p form?

No additional steps are necessary. You just need to handle the W-4 and, of course, ensure the new permanent employment agreement is fully executed.

And don't you dare forget to update that change in the employee master file too.

Thanks so much!

I urgently need some advice here!!

I started my new job as a school secretary just two weeks ago—and I had absolutely no clue that I needed to report someone finishing up professional training without officially starting an employment contract!!
Friday was their last day; will there be any issues if I file the paperwork this coming Monday? 🙂

EDIT: Based on this, does it mean Monday counts as the 24-hour deadline—since the Social Security Administration isn't even open on Saturday or Sunday?
"The Social Security Act sets specific deadlines for submitting filings to Social Security. Since that Act doesn't explicitly define how to calculate those periods, we follow the Administrative Procedure Act. According to the Administrative Procedure Act, if a deadline falls on a Sunday, a holiday, or any other day when the Social Security Administration (hereafter: the Agency) is closed, the deadline extends to the next business day. Therefore, if an employer hires someone on a Saturday (or Sunday, or a holiday), they remain within the legal filing window as long as they submit it by the end of the next available business day, per Article 81 of the Administrative Procedure Act. The deadline for a Social Security filing expires at midnight on the Agency's next business day. For example, if coverage begins on January 2nd, 2014, the filing deadline would be January 3rd, 2014, at midnight."

rowdyrider492 said:I urgently need some advice here!!

I started my new job as a school secretary just two weeks ago—and I had absolutely no clue that I needed to report someone finishing up professional training without officially starting an employment contract!!
Friday was their last day; will there be any issues if I file the paperwork this coming Monday? 🙂

EDIT: Based on this, does it mean Monday counts as the 24-hour deadline—since the Social Security Administration isn't even open on Saturday or Sunday?
"The Social Security Act sets specific deadlines for submitting filings to Social Security. Since that Act doesn't explicitly define how to calculate those periods, we follow the Administrative Procedure Act. According to the Administrative Procedure Act, if a deadline falls on a Sunday, a holiday, or any other day when the Social Security Administration (hereafter: the Agency) is closed, the deadline extends to the next business day. Therefore, if an employer hires someone on a Saturday (or Sunday, or a holiday), they remain within the legal filing window as long as they submit it by the end of the next available business day, per Article 81 of the Administrative Procedure Act. The deadline for a Social Security filing expires at midnight on the Agency's next business day. For example, if coverage begins on January 2nd, 2014, the filing deadline would be January 3rd, 2014, at midnight."

Was their actual last day this Friday? If so, it shouldn't be much of an issue to process the de-registration on Monday.

Just a heads-up though—under the rules, you have to register someone for employment no earlier than eight days before coverage starts, and at the absolute latest, right before they clock in. That means if someone's first shift is Saturday at 8:00 AM, the registration needs to be finalized by 7:59 AM.

Jessica Gonzalez30 said:Was their actual last day this Friday? If so, it shouldn't be much of an issue to process the de-registration on Monday.

Just a heads-up though—under the rules, you have to register someone for employment no earlier than eight days before coverage starts, and at the absolute latest, right before they clock in. That means if someone's first shift is Saturday at 8:00 AM, the registration needs to be finalized by 7:59 AM.

Yes—it was the day before yesterday.